Today I put myself on an email diet. Which means I’m allowed to check email three times per day. This applies to my work and personal email accounts, and even with the limit, I probably had my email open for almost two hours. But compared to my usual habits of leaving it up all day, this was a huge improvement. And I get to use this snazzy chart:

mon			tues			weds			thurs			fri
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3
1	2	3	1	2	3	1	2	3	1	2	3	1	2	3

Over the past few weeks I realized I was on email overload. Email had become my go-to procrastination activity, but unlike watching Arrested Development, it was also what could send me into panic mode most reliably. I used to leave work, unsure of what I had accomplished, but feeling completely fried.

We have just come through a period of deadlines at work, where I needed (or pretended that I needed) to keep email open all the time in case something time-sensitive appeared. But having my brain on constant alert mode meant I was attempting to keep vigilant attention all day, which is exhausting. Not to mention, about half of the incoming emails required a response, so I was also adding to my to-do list several times per hour.

A few conversations helped me confirm that I’m not the only person suffering from email fatigue. Colleagues shared strategies like reading email twice per day, once in the morning and again in the late afternoon; or anytime except for morning writing sessions; or replying to emails about certain topics on certain days. I even heard of a somewhat complex system of replying promptly when not working on a paper, and replying with a canned “I’ll get back to you in 2 weeks” when working on a paper.

When I mentioned my new email diet to a student, she acknowledged she does the same thing, and admitted that she’s afraid she’ll miss something important. She rattled off all the different lists that provide regular, sometimes time-sensitive, information: coursework, program announcements, student news and events, and our lab announcements.

Our culture challenges us with “too much of a good thing” habits: flying on airplanes, watching television, checking email. As much as I appreciate my information economy job, it’s making me tired, and there are no structures in place where I work to help my email behavior improve.

The first hurdle was identifying the problem. I don’t think I wanted to admit to myself that I “couldn’t handle” having my email open all day. Like an addict, I thought it was under my control and that I could stop at any time. I also compared myself to other colleagues, assuming they were on email all the time, asking myself why they could do it when I seemed to be tiring myself out.

Then the light bulbs began to go off: first, I recalled the words of one colleague who I believe manages his email better than I do (his five young children probably provide some extra incentive): “Emails beget emails.” Which means replying to emails – “tidying up” –exacerbates instead of solves the problem.

Second, I realized that I don’t sit around waiting for people to reply to my emails. Okay, sometimes I patiently await a reply, but it’s probably every tenth one. The others I forget about as soon as I’ve hit “send.” So I’m going to assume that 9 out of 10 people who email me aren’t worried about when I respond. Which is a high-tech translation of “I’m not nearly as important as I think I am.”

Finally, I gave myself a break. I decided it’s okay if I become tired at work and if I become tired from checking email. I decided I’m not Super Email Woman (apparently someone is. The internet is amazing). Instead, I’m Normal Brain Lady.

This last insight was difficult. I was reading an essay this morning by Diane Ackerman and she shared the simple, “why didn’t I think of that” idea that her energy is finite. She wrote that in one morning, she can either write, OR talk to a friend, OR answer emails. But not all three. And it’s okay, because she’s Only Human.

Imagine that. (And now, with my extra brain energy, from being kind to myself, I can).